Information still required: Confirm the organisation’s legal/controller name, address, hosting provider, email provider, processors, international transfers and approved retention schedule before publishing this notice.
1. Who is responsible for your information?
The organisation responsible for personal information submitted through wheezydoesit.co.uk must be named here after Wheezy Does It’s legal identity and organisational structure have been confirmed.
Privacy enquiries can currently be sent to support@wheezydoesit.co.uk.
2. Information we may receive
| Situation | Possible information | Purpose |
|---|---|---|
| You email us | Name, email address, message content and anything you choose to include. | To understand and respond to the enquiry, manage follow-up and keep an appropriate record. |
| You suggest a resource or correction | Contact details, suggested link or file, professional role if relevant and the reasons for the suggestion. | To assess, verify and respond to the proposed material. |
| You offer a story or contribution | Contact details, submitted text, information about your experience and consent or editorial discussions. | To assess the contribution and, only if agreed, prepare it for publication. |
| You volunteer or propose a partnership | Contact details, organisation, role, skills, availability and proposal information. | To assess and manage the potential relationship. |
| You complain or exercise a data right | Identity and contact details, complaint/request details and evidence needed to respond. | To meet legal and accountability responsibilities. |
| You visit the website | The hosting provider may create technical server logs such as IP address, time, requested page, browser details and error information. | Security, availability, abuse prevention and technical troubleshooting. Actual hosting practices must be confirmed. |
3. Health and other sensitive information
Messages may contain information about health, disability or another person. Please send only what is necessary. Do not send full medical records, identification documents or detailed clinical histories unless specifically and securely requested.
Before intentionally using special-category health information for a story, case study or service activity, Wheezy Does It must identify both an Article 6 lawful basis and an Article 9 condition, obtain appropriate consent where required and document the decision.
4. Lawful bases
The lawful basis depends on the purpose. Likely bases may include legitimate interests for managing ordinary enquiries and protecting the website, consent for publishing a personal story, legal obligation for certain complaints or rights requests, and steps connected with an agreement for volunteers, suppliers or partners. These choices must be confirmed and recorded before processing begins.
5. Sharing information
Information may need to be handled by approved service providers such as website hosting, email, secure storage or professional advisers. It may also be shared when required by law or when necessary to protect somebody from serious harm. A confirmed list of processors and transfer arrangements must be maintained internally.
6. International transfers
Email, hosting or cloud providers may process information outside the UK. The actual providers, destinations and safeguards must be confirmed before this notice is finalised.
7. How long information is kept
Personal information should be kept only as long as needed for the stated purpose, legal duties, safeguarding, dispute handling or an agreed relationship. Specific retention periods have not been invented in this draft and must be approved in a retention schedule.
8. Your data-protection rights
Depending on the circumstances, you may have rights to be informed, access your information, correct it, erase it, restrict its use, object, receive portable data and challenge certain automated decisions. You may also withdraw consent where consent is the basis used.
See the data-rights page for a clearer explanation and request route.
9. Complaints
Raise a privacy complaint with Wheezy Does It first at support@wheezydoesit.co.uk. You also have the right to complain to the Information Commissioner’s Office.
10. Changes to this notice
The final notice should display an approval date, version and next review date. Material changes should be explained clearly.